Timefree-next · Demo server

Kiosk & Appointment Booking — Tester Guide

Two flows to exercise on timefree-next.aidemo.pharos360.com: a student checking in at a service kiosk, and a student booking an appointment with a staff member (Judy Fakey). All test data is already seeded — no setup needed.

Accounts & access

The demo server uses an email-only dev login — no passwords. Enter the email at the login screen and you're in as that person.

Flow A Kiosk check-in and check-out

A shared device (tablet or laptop at a front desk) is activated once, then students walk up, sign in, and check in to a service.

1. Activate the kiosk Open /activate/front-desk in the browser acting as the kiosk and enter passphrase demo123. Expect: "Station activated!" and the Front Desk Kiosk welcome screen asking the student to sign in.
2. Sign in as the student Tap Sign In, enter demo.student@example.com. Expect: return to the kiosk screen with "Welcome Demo!" and a choice of services.
3. Check in Pick Tutoring or Advising and press Check In. Expect: a confirmation screen naming the service you chose.
4. Return as the same student Go back to the kiosk screen (or finish and sign in again) while still checked in. Expect: the kiosk remembers the open visit — "You are currently checked in for …" with a check-out prompt instead of the service list.
5. Check out Press Yes, Check Out Now. Expect: a check-out confirmation, then the kiosk resets for the next student. The station itself stays activated after the student leaves.

Note: activation lives in the browser session. A new browser, incognito window, or another device will ask for the demo123 passphrase again — that's the intended behavior for a shared device, not a bug.

Flow B Student books an appointment with Judy

Judy Fakey has "Office Hours" availability Monday–Friday, 9:00am–3:00pm Central, from July 6 through the end of August, in 30-minute "Office Visit" slots.

1. Sign in as the student Go to https://timefree-next.aidemo.pharos360.com in a normal (non-kiosk) browser window and log in as demo.student@example.com. Expect: the calendar view.
2. View Judy's availability Select Judy Fakey as the person to book with and navigate to any weekday from July 6 onward. Expect: "Office Hours" slots across the morning and early afternoon (shown in your own timezone).
3. Book a slot Choose an open slot and confirm the Office Visit appointment. Expect: the appointment appears on the student's calendar; the slot is no longer offered to others.
4. Verify from Judy's side In a different browser or private window, log in as judy.fakey@example.edu. Expect: the student's appointment on Judy's calendar at the booked time.

Optional: staff kiosk management

Log in as james@pharosresources.com and open /kiosk/manage.

• The Front Desk Kiosk station is listed with its services (Tutoring, Advising).
• The service event log shows the check-ins and check-outs you performed in Flow A, with times.
• Adding a new service and offering it on the station makes it appear on the kiosk screen.

What to report

• Any step where what you see differs from the Expect line.
• Times displayed in the wrong timezone (student and Judy are both Central).
• Being able to check in twice without checking out, or book an already-taken slot.
• Anything a student can see or do that should be staff-only (e.g. the "Deactivate station" button, /kiosk/manage).